Public and Commercial Services Union

Branch treasurers' documents

The guide for treasurers and auditors is the key document setting out the roles of treasurers and auditors and how branch accounting and auditing should be undertaken.

The guide covers all aspects of branch accounting including operating your cash book, petty cash and receipt books. It also sets out how to undertake bank reconciliation, and prepare your statement of accounts and balances.

  Treasurers guide

Non-legitimate expenditure

This briefing highlights the areas that should either not be financed by branch funding, or that need special authorisation from headquarters prior to expenditure.

  Non-legitimate expenditure list

Policy statement on carers

This briefing is about the help and assistance available to enable members with caring responsibilities to take part in union activities.

  Policy statement on carers

Revised subsistence rates from January 2006

This briefing explains the revised susbsistence rates from 1st January 2006 that were agreed by the NEC in November 2005.

  Revised subsistence rates

Branch treasurers' forms and spreadsheets

Branch accounts for year end 31 December 2007

This form needs to be completed showing your actual expenditure for 2007, then signed off by your branch auditors and returned to PCS Finance Department by 31st March 2008. Please note that more information is required under the 'Branch Officers Expenditure' and 'Outstanding Expenses' sections.

Branch accounts form

Branch funding application form 2008

This form has to be used by all branches that are applying for funding. The form will be considered by the Funding Sub-Committee of the NEC, so you will need to ensure that both sides are fully completed and a brief letter explaining the individual circumstances of your branch would be very helpful. If you are applying for additional funding part way through the year, please contact funding@pcs.org.uk for a "late or additional funding application form".

Branch funding application form

Expenses claim form for branches

This form should be used, with the guidance notes on the reverse, by all branches. All claims should be submitted to the Branch Treasurer within three months of incurring the expense. Any claims submitted after this deadline may not be paid.

Branch expenses form

Branch treasurers' spreadsheet 2008

This is a useful tool for treasurers. It will, for example, automatically total your annual accounts on the appropriate end of year accounts form, as well as providing all the necessary accounting sheets and forms for branch treasurers.

Branch treasurers spreadsheet